Coaching institute management software

Every lead. Every class. Every fee. One login.

CoachOS connects admissions, academics, collections and parent communication around one student record—so the right person always knows what happens next.

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Guided walkthroughNo sales deckNo obligation

Institute / TodaySample data

Institute operations

Good morning, Priya.

Here is what needs your attention today.

Leads to call

3 due before noon

Classes today

Across 4 batches

Fees due

₹1.52L

3 installments

Today's pulse

The next work to move

Illustrative

Call Meera Nair

Website enquiry · Call in 2h

Attendance pending

JEE Advanced A1 · Arun Mehta

8 receipts ready

Payments recorded this morning

Parent digest

Assembles from what your team already recorded.

Ready before Saturday

One shared record

Six role-specific portals

Built for institutes in India

Your data exports with you

Stop the handoff leaks

Your team is doing the work. The handoffs are where it disappears.

CoachOS does not give you another dashboard to check. It connects the work your team already does, then puts the next action in front of the person who owns it.

See who it is for

Admissions

Every enquiry leaves the inbox

BeforeWebsite forms, walk-ins and referrals get copied into separate sheets and chats.

With CoachOSEvery lead gets a stage, an owner and a follow-up timer the moment it arrives.

Explore admissions CRM

Collections

Every due date has a next action

BeforeInstallments live in a register and reminders go out only when someone remembers.

With CoachOSDue dates, reminders, receipts and the student ledger stay reconciled in one place.

Explore fee management

Parent experience

Every parent sees the same answer

BeforeAttendance, scores, fees and notices are answered repeatedly from four different tools.

With CoachOSA weekly digest assembles those four answers from what your team already recorded.

Explore parent communication

One record, end to end

Information moves. Your team does not re-enter it.

The same institute record follows a learner from prospect to student—and keeps the owner, faculty and parent current along the way.

Enquiry captured

From your website form, a walk-in or a referral.

Follow-up owned

A counsellor, a stage and a follow-up timer are attached.

Student admitted

The lead becomes a student, batch and fee plan.

The week is run

Faculty record classes, attendance, material and tests.

Everyone stays current

Parents see the week; owners see actions and money.

The product

Everything your institute runs. Without the module maze.

Four connected workflows do most of the heavy lifting. Tests, study material, your public website and the audit trail are already part of the same system.

Explore all eight modules

Admissions + CRM

Every lead has a next move

Pipeline stages, assignment rules, follow-up timers and an audit entry behind every change.

Parent communication

Four answers, before they ask

Attendance, latest result, fees due and this week’s notice—one card per child, nothing to copy into a chat.

Academics

Record the class once

Timetable, attendance, assignments, material and tests stay attached to the same batch.

09:00Physics · JEE AAttendance marked

11:00Chemistry · NEET BClass in progress

14:30Maths · FoundationMaterial ready

Fees + receipts

Collections you can reconcile

Fee plans, installments, reminders, a student ledger and GST-format receipts.

Built for India

The details you should not have to customise.

GST-format receipts
Indian number formats
Razorpay ready
Gupshup ready
English + Hindi

Your CoachOS setup

Everything your team needs to get started

Explore the core workflows, connect your approved provider accounts, and plan onboarding with the CoachOS team.

Core workflows

Your daily operations, connected

All six portals on one login, with per institute separation
Admissions and CRM with pipeline, SLA policies and assignment rules
Batches, timetable, attendance and the parent weekly digest
Tests, results and section wise analysis
Fee plans, installments, ledger and GST format receipts
Your own public website with enquiry capture into the CRM

Connected with you

Switched on with your accounts

WhatsApp sending through Gupshup, using your approved templates
Live payment collection through your Razorpay account
Email and SMS delivery through the provider you choose

Guided onboarding

Guided setup for your institute

A walkthrough focused on your institute's workflows
A migration plan for your existing records
Staff training around the tools they use each day
Agreed rollout scope before onboarding

See every module Review security and data See the full pricing

Before you book

The questions sensible owners ask first

Pricing, migration, training and what is actually live. The direct answers are here.

Read all 15 answers

How do we get started with CoachOS?

Book a demo to explore the workflows for your institute. We will help you choose a plan, prepare your data, configure your accounts and train your staff for daily use.

Can we keep control of our data?

Institute admins can export roster, parent, faculty and fee records as CSV from inside CoachOS. You can retain your own copies and review data access, billing and service terms with us before onboarding.

How do parents actually get access? Ours will not install anything.

There is nothing to install. The parent portal opens in the phone browser they already use, and the institute invites the guardian from the student record rather than the parent signing up on their own. For families who will never open a portal, the communication module sends the same information as messages instead, from your own approved WhatsApp sender once that account is connected. You decide what is published and to whom, per institute.

Do WhatsApp messages and online payments actually work?

WhatsApp uses your approved Gupshup account and message templates. Online payments use your Razorpay account, with settlements going directly to your bank. We help connect and verify these accounts during onboarding. Provider approval and charges apply separately.

What does it cost?

Starter is ₹4,999 a month for a single branch of around 200 active students. Growth is ₹14,999 a month for multiple branches of around 2,000. Those are shapes rather than limits - if you are much larger, much smaller, or arranged differently, ask us for a quote. Pay annually and you pay for ten months instead of twelve. Prices exclude GST, the WhatsApp and SMS your provider bills to your own account, and Razorpay's transaction fees.

Book a demo

See the handoffs happen live.

A 30-minute guided walkthrough of the real product—shaped around your enquiries, batches, fee structure and parent communication.

Pick a time that suits you Send a message instead

Prefer to look around first? Read the questions other owners ask.